Final Details Name * First Name Last Name Email * Church/Ministry * 1. Room Assignments These are used to help serve multiple purposes *Final count for meals *Staffing needs *To help create your invoice *Security Purposes *Write names of ALL campers (even babies) in the designated room you choose them to stay *These are due 10 days prior to your arrival *Even if you do not have a total count at this time, send in what you have and we can make changes Include the following to get your DISCOUNTS... *Place a star next to the names to get a 10% discount for anyone between the ages of 5-12 and 62+ *List ages beside the names of children ages 0-4 | They are free and do not count towards groups minimum *Please Note* 1. Room assignments submitted within 2 days of retreat start date will not be eligible for any discounts 2. All room assignments are final 2 days prior | We are no longer able to delete guests from your invoice after the 2 days | **Please be sure to let your guests know that if they cancel within 2 days of your retreat, you will still be responsible for the lodging fees.** * I have read the room assignment terms 2. Individual Participant Forms We need one completed for every guest on campus (regardless of age) | Please collect and turn in upon arrival | Please do not email 3. Meals Final count is due 10 days prior to the beginning of your retreat date | We will guarantee this number of meals | Please communicate with us any changes made after this deadline and we will do our best to accommodate | Meals cannot be cancelled within 2 days of the retreat, you will still be responsible for these meals *We reserve the right to adjust meals as necessary to better serve all guest Meal Times | Breakfast (8am) | Lunch (12pm) | Supper (6pm) | Times are subject to change slightly depending on the number of guests Check all meals that your group will be having at the Cafe Monday Breakfast Lunch Supper Tuesday Breakfast Lunch Supper Wednesday Breakfast Lunch Supper Thursday Breakfast Lunch Supper Friday Breakfast Lunch Supper Saturday Breakfast Lunch Supper Sunday Breakfast Lunch Supper Total Meal Count * List the total number of guests that will be eating meals in the cafe. If the amount varies for each meal, please list each meals count. * I have read the meal terms 4. Dietary Needs Dietary Accommodations | Dairy Free | Gluten Free | Vegetarian | We are not able to accommodate any other dietary need | Please note that we do not use peanuts in any of our meals Let us know if anyone in your group has one of these dietary needs Keep in mind that we do not have a designated kitchen to cook these meals Dairy Free * List the number of Dairy Free guests | Type 0 if you have none Gluten Free List the number of Gluten Free guests | Type 0 if you have none Vegetarian List the number of Vegetarian guests | Type 0 if you have none 5. Arrival Time (Leadership) * Leadership can arrive at 1pm into Meeting rooms for set up if needed Please let us know the proposed arrival time. Hour Minute Second AM PM 6. Arrival Time (Campers) * Standard check in is at 4pm for campers | If an earlier check in time is needed, check with office for pricing Please let us know the proposed arrival time for your group. Hour Minute Second AM PM 7. Departure Time * *(Retreat Season) Standard check out is 11am from all Lodging and 1pm from Conference rooms *(Summer Camp) Standard check out is 9am from all lodging and 1pm from Conference rooms If a later check out time is needed, check with office for pricing Please let us know the proposed departure time. Hour Minute Second AM PM 8. Meeting Room Needs * Check all that is needed | Sounds system includes 1 microphone | Projectors come in all Auditoriums | TV's are now in all othe Meeting/Conference Rooms | Projectors are available to rent for $40 if you are in need Sound System Microphones Podium We do not need any of the above Meeting Room Extras * List any additional items needed *If more than 2 inputs are needed in the sound system, how many inputs will you need? *The number of microphones needed *Any additional cables/cords needed Please list below | Enter none if you do not need anything additional Set-Up for Meeting Rooms If you have more than one Auditorium/Meeting/Conference room, you need to list the set-up needs for each room below. Be sure to put the room name 9. Tables * The first 6 tables will be free | There will be a $10 fee for each additional. List the number of tables you will need | Type 0 if none needed 10. Chair set up for Meeting rooms * Around Tables Auditorium Style No Aisle Auditorium Style 1 Aisle Auditorium Style 2 Aisles Will set up ourselves Additional Information Please list any questions or additional information below. We will let you know if we need any additional information. Thank you for completing the form!We will get this added to your retreat!
